Team Alignment: How To Build Better Teams and Exceed Expectations

When leaders build trust, demonstrate confidence, and practice empathy, team alignment becomes possible.

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Team alignment is what happens when everyone is working to achieve common goals with the least possible amount of friction. The result: great teams that pull together to exceed expectations. There is no wasted energy protecting turf, fighting internal battles, or advancing personal agendas. Instead, everyone is working hard and enjoying group success.

Alignment at Work is a Strategy

True alignent is rare, and it never happens by accident. It takes leaders who focus on three priorities:

1. A clear, strategic direction
2. High standards and high expectations
3. A team culture built on trust, empathy, and continuous learning

When Team Alignment Works: An Example

In 1978, Intel launched the first high-performance 16-bit microprocessor, the 8086. Sales were strong at first. However, within a year they lost most of their market share to Motorola’s faster, easier-to-program 68000.

As sales plummeted, a sales manager sent a note up the chain of command. It reached Intel’s CEO, Andy Grove — the legendary leader who transformed Intel from a small memory-device maker into a global powerhouse.

Grove immediately recognized Motorola as an existential threat. “We have to kill Motorola,” he said. He gathered his senior executives for an emergency strategic planning offsite to align on a response. By the next week, they had a unified strategy:

1. Do not modify the product. The 8086 was strong enough to compete.
2. Redevelop marketing and sales to highlight Intel’s strengths.
3. Emphasize long-term advantages: Intel offered a family of chips, while Motorola had only one. Investing in Intel meant everything would work better together.
4. Shift the sales pitch from programmers to CEOs.

What happened next is a vivid example of team alignment in action.

In Q1, teams developed new marketing materials and sales plans. By Q2, the new sales protocol was fully deployed, along with aggressive goals and a bold incentive: if every salesperson hit their targets by year’s end, the whole team would be rewarded with a week in Tahiti, each with a guest of their choice.

By Q3, the results were undeniable. More than 2,000 new clients had embedded Intel chips in their systems. High-performing salespeople were mentoring colleagues whose numbers lagged, coaching them to success.

By Q4, Motorola was no longer a threat. And in Q1 of the following year, the Intel sales team celebrated together in Tahiti — the payoff of strong leadership and alignment at work.

What Strong Team Alignment Looks Like in Practice

That kind of tight alignment does not happen by accident. Under Andy Grove’s leadership, Intel built systems that kept people focused, motivated, communicating, and aligned across every level of the company.

Here are a few things he did right:

1. Clear goals and accountability

Long before this crisis, every manager and direct report was required to set clear quarterly goals with direct reports, supported by weekly updates, troubleshooting, and encouragement in one-on-ones. Grove called the system OKRs, for Objectives and Key Results — a framework still used widely in Silicon Valley. This rhythm created focus and strong relationships, ensuring information flowed smoothly up and down the organization.

2. A culture of trust and empathy at work encouraged a flow of information upward

Notice how frontline salespeople voiced concerns to their manager, who passed the information through managers to the VP, who brought it to the CEO. That chain only works when leaders listen, and problems are taken seriously. With a culture of trust and empathy in leadership, Grove was able to respond with a clear strategy that coordinated action from the executive suite all the way down to the front lines.

3. Confidence and high standards throughout

Executives stayed focused on strategy while conveying confidence in both the product and the team. They set ambitious expectations and rewarded excellent execution handsomely. The combination of optimism and accountability gave teams both the drive and the support to succeed.

Were these leaders extraordinary? Or did they intentionally design a culture where alignment at work could survive disruption and even turn crises into competitive advantage?

Building Team Alignment Across Organizations

The practices that drove Intel’s success have already helped many other organizations thrive. People who worked under Andy Grove carried these lessons throughout Silicon Valley. Google still uses OKRs today, introduced by John Doerr, one of Grove’s protégés. Apple, Adobe, and LinkedIn rely on them as well. Consumer brands like Allbirds, nonprofits like Bono’s ONE Campaign and Melinda Gates’ Pivot Ventures, and even city governments in Syracuse and San Jose have all applied these same principles.

OKRs themselves may feel too rigid for many companies. Yet, the leadership principles behind them can strengthen team alignment almost anywhere. Most organizations already set annual goals. The difference comes when managers and teams break those goals down into quarterly milestones, which sharpens focus and builds accountability for results.

Weekly one-on-ones are another proven practice. In his book High Output Management, Grove wrote: “Ninety minutes of a manager’s time can enhance the quality of your subordinate’s work for two weeks.” Most organizations today find that a weekly one-hour one-on-one works best, creating space for relationship building, early problem solving, knowledge sharing and learning, and steady progress toward shared goals.

Three Principles for Leadership Alignment

Any organization can foster a culture that supports alignment at work. The process takes planning, focus, and a dedication at the leadership level to think strategically. The following three principles create the foundation for lasting leadership alignment:

1. Clearly defined, high expectations.

Strong goals give people a common destination. When expectations are explicit and ambitious, teams are more likely to stretch toward meaningful achievements instead of settling for the minimum.

2. Confidence and empathy in daily leadership

The way leaders interact with their people matters as much as the goals themselves. Confidence provides stability, while empathy ensures team members feel supported and heard. Together, they build trust and create the psychological safety teams need to stay aligned.

3. Regular one-on-ones that sustain communication

Weekly conversations keep managers and employees connected. These conversations strengthen relationships, allow information to flow upward, and help employees see their role in the larger strategy. Over time, these consistent touchpoints create the clarity and momentum required for true team alignment.

What Gets in the Way of Team Alignment

Organizational alignment may sound simple, but in practice many find it elusive. The obstacles are often subtle and deeply ingrained in culture, communication, or leadership habits.

Here are a few of the most common obstacles for team alignment.

1. Lack of Strategic Clarity

When leaders fail to provide clear direction, communication becomes fragmented and confusing. Instead of uniting around shared goals, teams define their own priorities. Division, turf wars, and personal agendas take root, and eventually, office politics replace performance.

2. Fear Instead of Psychological Safety

A culture without trust and confidence quickly turns defensive. Leaders who can’t manage their emotions often react with blame, shame, threats, or avoidance. The result is fear: people hide mistakes, stop innovating, and do the bare minimum. Without psychological safety, team alignment collapses.

3. Silos and Blocked Information Flow

Alignment at work requires empathy. Problems often first appear far from leadership ranks. When frontline staff feel silenced, leaders miss crucial information. For example, in the case of NASA, engineers’ concerns were silenced in order to make deadlines for both the Challenger and Columbia. Similarly at Boeing, engineer warnings were ignored in favor of sales plans that touted no need for new training for the MAX jets. Tragedy and disaster ensued. Silos and suppressed voices put entire organizations at risk.

4. Weak, Uninspiring, or Impossible Goals

Some managers, hoping to be kind, lower the bar too far. Goals that are too easy feel insulting or boring, not worthwhile. On the other hand, goals that are impossibly hard push people to give up. The best alignment happens when goals challenge people just enough to stretch and learn — a balance that keeps them engaged, interested, and successful most of the time.

Negotiating Alignment at Work

Every leader negotiates, but negotiating alignment is a particular skill. External negotiations often aim to gain an edge over someone else. Internal negotiations, by contrast, are about strengthening relationships, reinforcing trust, and helping people feel both capable and valued.

When strategic goals are clear, managers and direct reports can use a regularly scheduled one-on-ones as a quarterly check-ins to sharpen focus and sustain team alignment. The manager has the right to define several goals. However, leaving space for employees to choose at least one personal growth goal builds ownership, self-esteem, and confidence. This balance creates alignment at work that feels collaborative rather than imposed.

Here are some questions managers can use in goal-setting conversations to negotiate alignment with their team members:

1. What did you accomplish last quarter?
2. What do you want to work on this quarter?
3. What could we be doing better?
4. How do you want to grow to reach your personal goals?
5. What resources (money, time, technology, cross-functional collaboration) would you need to achieve your goals?
6. What could get in the way of your success?
7. What do you need from me to accomplish everything you want to do in the next three months?

Leading High-Performing Teams Through Team Alignment

Even when a larger organization lacks strategic clarity, a single manager can still create a strong pocket of performance. Team alignment grows when a manager clarifies the team’s most meaningful contribution and translates that contribution into outcomes and processes people can own.

If you want to create team alignment for high performance, take time to secure support from your boss. Making leaders above you aware of your goals will help ensure that priorities are truly aligned, not just well intentioned. Without their blessing, you risk becoming just another silo to protect.

At the start of every quarter, use regular one-on-ones to set quarterly goals. This gives every person on the team a clear path to impact and growth. The questions above help surface opportunities, risks, and resources, and signal respect for each person’s judgment.

Weekly one-on-ones sustain momentum. The purpose of these conversations is to strengthen relationships of trust, open space for learning (shop talk or the GOOD model both work), and make it easier to address obstacles early. It’s an ideal setting for managers to recognize successes large and small. Small wins build confidence, and accountability feels supportive rather than punitive — the essence of alignment at work.

You’ll know your one-on-ones are working when people leave them thinking, “I have the best boss. I’m going to do my best because I love this job.” That response is the everyday signal of leadership alignment — clear expectations, confidence in the work, and empathy in the relationship — all pulling in the same direction.

Keep Learning

Here are some more resources if you are interested in alignment for your team:

• How to Motivate Your Team: A Practical, Proven Framework — To motivate your team, understand intrinsic motivation and how to assess your employees to find the most powerful motivators for your team.
• Emotional Self-Awareness is the Strongest Predictor of Leadership Success — Learn why emotional self-awareness is the #1 predictor of leadership success. Discover practical tips to manage emotions, build trust, and improve performance.
• Fight, Flight, or Freeze: How to Recognize & Cope with Stress at Work — Stress at work is inevitable. Learn how to cope with your fight/flight/freeze response and find strategies for building resilience and responding with clarity.
• The GOOD Model of Conversation: How to Coach Instead of Command — Use the GOOD model—Goals, Options, Obstacles, Do—to run coaching conversations, refocus 1:1s, and help people solve problems without micromanaging. A guide to better thinking in 5–10 minutes.

Want to build these skills live? Join my free leadership webinar on One-on-Ones that Motivate.

More related articles about team alignment and one-on-Ones

• How to Make Meetings More Engaging: 7 Leadership Habits That Inspire Participation
  Learn how to turn ordinary meetings into energizing conversations that inspire contribution, build trust, and strengthen team alignment.
• Visibility at Work: Why It Matters More Than You Think
  Discover why connection—not just hard work—drives recognition and influence, and how visibility strengthens both team and organizational alignment.
• A Leadership Guide to Better Decision Making: How to Find the Right Balance to Choose Wisely – A complete guide to how to balance emotions, innovation, and urgency—and what gets in the way—to make better decisions.

Go even deeper: If you are interested in OKRs, here are two books to check out:

• High Output Management by Andy Grove
• Measure What Matters by John Doerr

Frequently Asked Questions about Team Alignment

What does team alignment mean in the workplace?

Team alignment means everyone is working toward shared goals with clarity, confidence, and collaboration. It eliminates wasted energy on turf wars or personal agendas and replaces it with focus, trust, and motivation.

Why is alignment important for leaders?

Alignment at work is a force multiplier. Leaders who build it create teams that outperform expectations, stay resilient through change, and deliver better long-term results.

How can managers improve alignment on their teams?

Managers can improve team alignment by setting clear quarterly goals, holding regular one-on-ones, and balancing high expectations with empathy and support. Creating psychological safety is crucial so that problems surface early and solutions can be found together.

What prevents alignment at work?

Common barriers include unclear strategy, weak or unrealistic goals, leaders who react with fear or control instead of confidence, and silos that block information from reaching decision makers.